Transferring Equipment to Students

Policy Approve By
Dr. Dean O. Stenehjem, Superintendent
Policy Date (original policy date)
Policy Prepared By
Wonder Baldwin, Administrative Secretary
Policy Category
Administrative

PURPOSE:

The purpose of this policy is to explain and clarify WSSB procedures and responsibilities involving the transferring of equipment to students.

I.  POLICY:

WSSB may loan, lease, sell, or transfer assistive devices for the use and benefit of children with disabilities or their parents or to any other public or private nonprofit agency providing services to or on behalf of individuals with disabilities including but not limited to any agency providing educational, health, or rehabilitation services.  The notice requirement in RCW 28A.335.180 does not apply to the loan, lease, sale, or transfer of such assistive devices.  The sale or transfer of such devices is authorized under this section regardless of whether or not the devices have been declared surplus.

An “assistive device” means any item, piece of equipment, or product system, whether acquired commercially off-the-shelf, modified or customized, that is used to increase, maintain, or improve functional capabilities of children of disabilities.

This shall not enhance or diminish the obligation of WSSB to provide assistive technology to children with disabilities where needed to achieve a free and appropriate public education and equal opportunity and accessing academic and extracurricular activities.

Qualifying students would include current WSSB or IRC students, students that have transitioned in and/or out of WSSB, and registered visually impaired students within the state of Washington.

Disclaimer: Once transfer of equipment to student has occurred all maintenance and repairs will be the responsibility of the new owner.  The Washington State School for the Blind will not be held responsible for repairs and maintenance.

II.  PROCEDURE:

  1. WSSB Ogden Resource Center (ORC) will advertise the availability of assistive devices on TOVI or in a mailing.
  2. Requests for equipment will be approved on a first come first serve basis.
  3. The sale or transfer shall be recorded in an agreement between the parties and based upon the items depreciated value.  A sample copy is made part of this policy.
  4. Forward the original agreement to the Business Office.
  5. ORC shall establish and maintain an inventory of assistive technology devices in its possession that exceed $100 and for each such device establish a value which shall be adjusted annually to reflect depreciation.
  6. The Business Office will adjust equipment inventory records accordingly.

Reference:

  • RCW 28A.335.205
  • Assistive devices – Transfer for benefit of children with disabilities – Record, inventory.

TRANSFERRING EQUIPMENT AGREEMENT

(To be filled out by student or parent/guardian)

Date: ___________________________

Name of Student: _________________________________

Type of Equipment: __________________________________

Inventory Number: __________________________________

I hereby release the Washington State School for the Blind from the responsibility of maintaining or repairing equipment given to students/parents.

Signature (Student/Parent or Guardian): ______________________________________

Address: ____________________________________________________

Phone: ______________________________

Signature (Representative of WSSB) : _______________________________________