Safety Program Procedure

Policy Approve By
Dr. Dean O. Stenehjem, Superintendent
Policy Date (original policy date)
Policy Category
Safety

​POLICY/PROCEDURE 
SUBJECT: Safety Program Procedure

I. INTRODUCTION

A. PURPOSE

This procedure is necessary to provide a safe and healthful student environment and working environment at the Washington State School for the Blind (WSSB), and to ensure compliance with state law (Washington Industrial Safety and Health Act - WISHA).

B. BACKGROUND

It is in the interest of student and employee welfare that sound safety practices are observed at all times within the total campus environment and its extensions.  Recognizing that since the safety of the environment and people within it touches all facets of the school's operations, a structured safety program is necessary to ensure safe practices on campus.

II. RESPONSIBILITIES

A. SUPERINTENDENT

The Superintendent shall appoint a Safety Officer to serve as the school's Safety Program Manager, a Claims Manager, and employer-selected members to the Safety Committee.

B. MANAGERS/SUPERVISORS

All managers and supervisors are responsible for understanding and implementing this procedure.  Supervisors shall conduct self-inspections of areas of responsibility and report workplace hazards to the Superintendent.  They will ensure that all new employees receive an initial on-the-job safety briefing to include job hazards, safety procedures, protective equipment to be used, if applicable, and procedures for reporting accidents and hazardous conditions.

C. EMPLOYEES

Employees are responsible for complying with all safety and health standards that apply to their own actions on the job.  Specifically, employees shall:

  1. cooperate in an attempt to eliminate accidents;
  2. study and observe all safety rules;
  3. offer safety suggestions to their supervisor or safety committee representative;
  4. use proper safety devices and protective equipment as required, and apply the principles of accident prevention in their work;
  5. use proper care of all personal protective equipment; and
  6. report injuries/occupational illnesses within 24 hours to the immediate supervisor.

D. SAFETY OFFICER

The Safety Officer shall function as the Safety Program Manager.  He/She shall preserve accident data and all records as required for compliance with state safety and  health programs and the Industrial Insurance Law and shall serve as advisor to the Safety Committee.  Specifically, he/she shall:

  1. provide periodic safety program performance analy­ses to management;
  2. ensure that an initial safety orientation is pro­vided for all new employees;
  3. serve as an advisor to the WSSB Safety Committee;
  4. be prepared to represent management during the conducting of WISHA inspections;
  5. monitor all WSSB safety training activities;
  6. review all reports of accidents for adequacy of accident investigations in order to enhance accident prevention recurrence;
  7. further investigate serious accidents where clear­ly indicated; and
  8. be a central point of contact for safety matters at WSSB.

E. CLAIMS MANAGER

The designated Claims Manager shall be responsible for the administration of the Industrial Insurance Program as required by Industrial Insurance Law.  Specifically, he/she shall:

  1. review all accident reports submitted;
  2. set up and monitor claims file system;
  3. review, maintain, and update individual claims until closed;
  4. maintain and update OSHA log;
  5. serve as an advisor to the WSSB Safety Committee; and
  6. serve as a member of an inspection team for WSSB.

III. SAFETY COMMITTEE

The Safety Committee shall meet regularly to survey and analyze potential hazards which may affect students and staff.  This committee shall meet the requirements specified in WAC 296-24, part A-1.

A. The Committee shall:

  1. conduct a self-inspection program in all work areas on a regular basis, documenting deficiencies and corrective action;
  2. review all safety and health inspection reports to assist in correction of identified unsafe conditions or practices;
  3. be involved in the review of the organization's safety program policies and procedures and in monitoring program effectiveness;
  4. establish procedures for handling hazard reports and safety suggestions, solicit safety suggestions from employees and students, review safety suggestions and, when applicable, make recommendations to the Superintendent;
  5. review accident reports and accident trends and make recommendations for improvements;
  6. promote safety awareness through safety and health education of employees;
  7. meet regularly, publish meeting minutes, and ensure the broadest possible dissemination of the minutes throughout the organization;
  8. make recommendations to management regarding safety conditions and safety practices;
  9. review disaster plan and emergency evacuation procedures, coordinate monthly fire/earthquake drills, and make recommendations to appropriate personnel; and
  10. maintain and update a general disaster plan which may impact the community as well as the campus.

B. The Safety Committee shall consist of the following members:

  1. a classified staff member(s) appointed by the classified staff;
  2. a teacher(s) appointed or selected by the teachers;
  3. one student elected by the students' group;
  4. a Safety Officer appointed by the Superintendent who will function as a nonvoting advisor;
  5. a Claims Manager appointed by the Superintendent who will function as a nonvoting member; and
  6. staff acting as resources or experts may attend as nonvoting members.

C. The Safety Committee will agree on the date, hour, and location of the meetings.

IV. ACCIDENT INVESTIGATION

A. Supervisors shall conduct a thorough investigation of all job-related accidents and injuries as required by the Washington Administrative Codes.  An accident report form shall be submitted to the Claims Manager within 24 hours.
B. The Safety Officer shall review all accident reports and participate actively in the accident prevention process.  He/she shall further investigate serious accidents.

V. FIRST AID

Washington Administrative Code requires all employees be afforded quick and effective first aid attention in the event an injury occurs on the job.  Managers and supervisors will assure the presence of personnel trained in first aid procedures in accordance with WAC 296-24-060.

VI. BULLETIN BOARDS

There shall be a central safety bulletin board which shall contain only safety-related materials and which will meet the requirements as specified in WAC 296-24.

VII. HAZARD REPORTING

All staff members are responsible for reporting physical or procedural hazards to their immediate supervisor.

VIII. CLAIMS MANAGEMENT

The Claims Manager shall ensure that industrial claims are processed in compliance with the applicable industrial insurance laws.

IX.  VEHICLE SAFETY

The Maintenance Supervisor and Driver shall ensure that vehicle mechanical  safety is assured and safety packets are maintained in current condition.  He/she shall ensure that appropriate emergency equipment is provided.

X.  REFERENCES

General Safety and Health Standards (WAC 296-24), RCW 49.17, 51.12, 51.24, 51.32, General Occupational Health Standards (WAC 296-62), NFPA Life Safety Code.