Section I - Background
Purpose: To develop procedures for administration of personal services contracts.
Background: Authority to enter into or modify existing contracts is limited to the Superintendent of the Washington State School for the Blind.
Section II - Submission of Personal Services Contract:
Responsibility: Superintendent, Director of Business & Finance, On-Campus Education and Outreach
Action:
1. May initiate contract through written proposal and justification
Responsibility: Superintendent
Action:
2. Will indicate approval and forward to business office with name of administrative staff assigned to monitor.
Responsibility: Procurement & Supply Specialist
Action:
3. Will process the contracts.
4. Will process invoices in a timely manner for payment as agreed upon in each contract.
Section III - Monitoring Personal Services Contracts:
Responsibility: Staff person assigned to administer personal services contract
Action:
- Will monitor performance of contractor (i.e., is contractor doing what contract says?)
- Will monitor quality of performance (i.e., how well is contractor succeeding in terms of pre-established goals?)
- Will monitor compliance (i.e., is contractor complying with all laws, rules, and regulations pertinent to particular operation?).
- Will report any violations in writing to the Procurement & Supply Specialist
Responsibility: Director of Business & Finance and Superintendent
Action
- Will independently spot check activity associated with contract (i.e., performance, quality, compliance).
- Will review contracts at least yearly to determine overall effectiveness (i.e., performance, cost recovery, cost effectiveness, etc.