Safety is a top priority for WSSB, and we need to be vigilant about who enters our campus. The new system will help us screen and monitor the people who visit our campus, which is considered a best practice for safety. Our goal is to know who is in our buildings while also maintaining a welcoming, inclusive environment.
We will begin using the system in October 2019 and continue using it throughout the year.
All short-term visitors will use the new system. This includes families, volunteers, community partners, contractors and vendors. Visitors will be asked to show a driver’s license or government-issued ID to the office staff. The office staff person will quickly scan the ID into the system, which will look at the name, date of birth, photo and last four digits of the ID for comparison with a national database of registered sex offenders. It will not save other information from the ID or make a copy of the physical ID. Once visitors are entered in the system, they can scan their own ID in the future.
Staff will return IDs after the initial scan.
The system will help ensure that registered sex offenders do not enter our buildings as short-term visitors. Volunteers, who are on our campus for longer periods of time and often work directly with students, will undergo a more extensive criminal history background check prior to receiving approval to volunteer. They also will provide identification when they check in at WSSB.
No, the system will not check for legal residency.
Because many people have the same name or date of birth, this information is necessary to run a check against the national database of registered sex offenders.
Staff members will work to clear up any false results and correctly verify the identity of the visitor, if they are not already known to the staff.
The system will store name, date of birth, photo and last four digits of the ID for comparison with a national database of registered sex offenders. It will not save other information from the ID.
A security company will store the information on its secure, encrypted servers. Neither WSSB nor the company will sell or share your information. It will be stored until WSSB requests that it be deleted. If WSSB discontinues the use of the visitor and volunteer management system, the district can request that the company destroy all data collected from visitors.
You are still welcome to visit the school. Please let the staff know that you need assistance checking in. A staff member will escort you during your time in the school.
No. The system does not send information to other entities such as Immigrations and Customs Enforcement, police, Department of Motor Vehicles, etc.